Administrator - Commercial & Charities

Location Cardiff
Discipline: Business Support
Salary: £Competitive
Job ref: 005282

We have a vacancy within our Commercial and Charities team located in Cardiff.  Your main responsibilities are to ensure efficient support to the team as well as the Head of Office (Cardiff), co-ordinate the BCS Data Protection courses for the firm and to deal with a broad range of administrative tasks, events and specifically assigned ad hoc projects. Our team comprises 8 specialist lawyers who service clients at regional and national levels.  The ability to work through the medium of Welsh is desirable but not essential.  The successful candidate will be joining a busy team who work in a collegiate environment.

Blake Morgan is one of the UK's leading full service law firms, with offices in Cardiff, London, Thames Valley and the South Coast region. We provide our clients with practical and straightforward legal advice whatever their regional, national and international requirements. Our clients are commercial businesses, not-for-profit organisations, government agencies and private individuals.

Typical Workload

 

      Administration*

o   Coordination of regular team meeting (room bookings, agendas, minutes)

o   Organising File & WIP Reviews

o   Booking internal and external events

o   Organising work experience weeks

o   Booking travel and accommodation

o   Drafting expense claims and processing Corporate expenses

o   Aged debt/WIP reports and chasing Aged Debt for team

o   Drafting bills for approval by Partners

o   Professional Indemnity Insurance renewal

o   Coordination of appraisals

o   Ad hoc administrative duties as required

 

 Business Development*

o   Co-ordinator for BCS Data Protection courses and examinations, to include securing bookings, preparation of materials and invoicing, and liaison with BCS, course tutor and Marketing in respect of social media advertising and follow-up post course

o   Assisting with the development of coordination and delivery of Public Sector Insightsprogramme

o   Updating the team meeting BD / New Instructions spreadsheet

o   Coordination of L500/Chambers and Partners submissions

o   Organising and booking lunch / dinner for Networking / BD

o   Assist with BD initiatives including capability documents and team sheets

o   Provide admin support for bids, quotes and tenders

o   Managing areas of focus and following up specific actions

o   Managing professional memberships

 

Skills / Experience Required

*      Highly organised, accurate and strong attention to detail

*      Adaptable, flexible and able to multi-task

*      Able to work productively with people at all levels

*      Strong sense of customer service

*      Excellent interpersonal skills and an ability to work with Partners and staff across the team and across offices

*      Relishes taking responsibility and acting on own initiative

*      Able to recommend process improvements

*      Ability to work as part of a team

*      Confidentiality and discretion are fundamental

*      Excellent drafting and IT skills (Microsoft office including Excel and PowerPoint and Microsoft Teams)

*      A working knowledge of financial management and accounts and marketing and business development

*      Capable of managing a varied and demanding workload

*      Proactive and positive 'can do' attitude

*      Previous professional services experience and risk awareness would be an advantage

*      Committed to rigour around treating all clients fairly

*      Focused on attributing dedication, determination and loyalty to colleagues, clients and communities

*      Able to demonstrate continuous development and diversity in thinking

*      Understands and complies with Information Security responsibilities commensurate with this advertised role including Data Protection and the duty of confidentiality

Blake Morgan is committed to adopting Smart Working practices, where appropriate in the context of business needs, and empowering colleagues to maximise their performance.  Whilst we strive to ensure consistency of approach across the firm, there will inevitably be some differences in working practices across our business groups and business support functions.  We consider each colleague's personal preferences, working styles and development needs when deciding the best arrangements to suit our clients and colleagues.  A typical approach would be a blend of working in your usual office, working from another Blake Morgan office, working from a client's office and working from home.  For this role the minimum requirement is 3 days per week working from the Cardiff office. A Guide to getting the most out of Smart Working Policy is available for our colleagues.   You will be a core part of the team and able to access the technology, support, training and resources you require.

 

Our business groups are:

Banking and Finance

Business Support Services

Commercial and Charities

Commercial Litigation

Commercial Recoveries and Travel

Construction

Corporate

Employment, Pensions, Benefits & Immigration

Private Client

Property Services

Regulatory

 

Our office locations and details of how to reach them are found  here.

 

Benefits

Some of the benefits of working at Blake Morgan can be found here.

 

Our business groups are:

Banking and Finance

Business Support Services

Commercial and Charities

Commercial Litigation

Commercial Recoveries and Travel

Construction

Corporate

Employment, Pensions, Benefits & Immigration

Private Client

Property Services

Regulatory

 

How to Apply

Please apply on our website through our Online Portal.

Closing Date:  Within four weeks from date of posting but please note we are continually reviewing applications so we would recommend applying sooner rather than later.

Interviews:  The interview process will start as soon as suitable candidates have been identified.

If you have any questions, please email Rob Brown at rob.brown@blakemorgan.co.uk or telephone on 023 8085 7441.

 

Your personal data will be processed in line with our applicant privacy policy which explains how we treat your data.

 

Please note that we are currently only accepting CVs from instructed agencies and direct applicants.  We do not accept CVs from recruitment agencies unless terms and conditions have been agreed in advance with our Resourcing Team.