Executive Assistant - Commercial & Charities

Location Cardiff
Discipline: Business Support
Salary: £Competitive
Contact name: Jo Godwin

Contact email: jo.godwin@blakemorgan.co.uk
Job ref: 002142
Published: 29 days ago

Your main responsibilities are to ensure efficient support to the Commercial Wales team and Head of Office (Cardiff), co-ordinate the BCS Data Protection courses for the firm and to deal with a broad range of administrative tasks and specifically assigned ad hoc projects.

*       Administration

o    Coordination of weekly team meeting (room bookings, agendas, minutes)

o    Organising File & WIP Reviews

o    Booking internal and external events

o    Organising work experience weeks

o    Booking travel and accommodation

o    Drafting expense claims and processing Onecards

o    Aged debt/WIP reports and chasing Aged Debt for team

o    Drafting bills for approval by Partners

o    Professional Indemnity Insurance renewal

o    Coordination of appraisals

o    Ad hoc administrative duties as required

*       Business Development

o    Co-ordinator for BCS Data Protection courses and examinations, to include securing bookings, preparation of materials and invoicing, and liaison with BCS and Marketing in respect of social media advertising

o    Assisting with co-ordination of Cardiff Breakfast Club

o    Assisting with the development of coordination and delivery of Public Sector Network programme

o    Updating the team meeting BD / New Instructions spreadsheet

o    Coordination of L500/Chambers submissions

o    Organising and booking lunch / dinner for Networking / BD

o    Assist with BD initiatives

o    Provide admin support for bids and tenders

o    Managing areas of focus and following up specific actions

o    Managing professional memberships

Skills / Experience Required

*       Highly organised, accurate and strong attention to detail

*       Adaptable, flexible and able to multi-task      

*       Able to work productively with people at all levels

*       Strong sense of customer service

*       Excellent interpersonal skills and an ability to work with Partners and staff across the team

*       Relishes taking responsibility and acting on own initiative

*       Able to recommend process improvements

*       Ability to work as part of a team

*       Confidentiality and discretion are fundamental

*       Excellent drafting and IT skills (Microsoft office including Excel and PowerPoint)

*       A working knowledge of financial management and accounts and marketing and business development

*       Capable of managing a varied and demanding workload

*       Proactive and positive 'can do' attitude

*       Previous professional services experience and risk awareness would be an advantage

*       Committed to rigour around treating all clients fairly

*       Focused on attributing dedication, determination and loyalty to colleagues, clients and communities

*       Able to demonstrate continuous development and diversity in thinking

*       Understands and complies with Information Security responsibilities commensurate with this advertised role including Data Protection and the duty of confidentiality

Blake Morgan is committed to adopting Smart Working practices, where appropriate in the context of business needs, and empowering employees to maximise their performance.  Whilst we strive to ensure consistency of approach across the firm, there will inevitably be some differences in working practices across our business groups and business support functions.  We consider each member of staff's personal preferences, working styles and development needs when deciding the best arrangements to suit our clients and colleagues.  A typical approach would be a blend of working in your usual office, working from another Blake Morgan office, working from a client's office and working from home.  A Guide to getting the most out of Smart Working Policy is available for our employees.   You will be a core part of the team and able to access the technology, support, training and resources you require. 

Blake Morgan is one of the UK's leading full service law firms, with offices in London, Wales, Thames Valley and the South Coast region. We provide our clients with practical and straightforward legal advice whatever their regional, national and international requirements. Our clients are commercial businesses, not-for-profit organisations, government agencies and private individuals.

Our business groups are:

Banking and Finance

Commercial and Charities

Commercial Litigation

Commercial Recoveries and Travel

Construction

Corporate

Employment, Pensions, Benefits & Immigration

Private Client

Property Services

Regulatory

Our office locations and details of how to reach them are found  here.

How to Apply

Please apply on our website through our Online Portal.

Closing Date:  Within two months from date of posting but please note we are continually reviewing applications so we would recommend applying sooner rather than later.

Interviews:  The interview process will start as soon as suitable candidates have been identified.  We will notify you in advance if you are required to carry out a drafting exercise/skills test as part of the interview process.

If you have any questions, please email Jo Godwin at jo.godwin@blakemorgan.co.uk or telephone on 01865 254288.

Your personal data will be processed in line with our  applicant privacy policy which explains how we treat your data.

Please note that we are currently only accepting CVs from instructed agencies and direct applicants.

 

Our Culture and Environment

We pride ourselves on our Personality, which is weaved into everything we do for our staff, clients and communities alike. We have created an environment underpinned by our ACTS framework that places high value on being:

Astute (commercially)

Committed

Team playing

Straightforward

It's part of the way we like to do things. If you wish to work amongst colleagues with these behaviours, then you will find yourself amongst likeminded individuals at Blake Morgan.

We work as one team and believe in supporting our colleagues to strengthen the firm. We act honestly and openly in all that we do. We care for our communities and encourage all our people to actively participate in our sports, social and charitable activities. We foster a mature and smart flexible working environment which is family friendly. We also offer opportunities to develop your skills and knowledge and to progress within the firm via our Blake Morgan Academy.  We seek to be transparent in all of our dealings with applicants and ensure that you have all the information you need to understand our recruitment process to decide whether or not the role and our firm are right for you.  If you have any questions, please email Jo Godwin at jo.godwin@blakemorgan.co.uk or telephone on 01865 254288.

Blake Morgan strives to create and maintain a positive, non-discriminatory work environment. We will ensure that all applications for vacancies will be considered without discrimination against any person on the basis of race, colour, religion, disability, nationality, ethnic origin, sex, sexual orientation, age or marital status. We strive to ensure that our shortlisting and interviewing panels are diverse. Further details about our commitment to Equality, Diversity and Inclusion can be found  here.

Benefits

Some of the benefits of working at Blake Morgan include:

*       26 days' annual holiday and option to purchase 1 weeks' leave

*       Birthday holiday, should your birthday fall on a working day

*       Performance related bonus scheme

*       Private medical insurance including access to a health advice helpline

*       Auto-enrolment pension scheme (5% employer pension contribution when employee contributes 3%)

*       Life assurance scheme

*       Critical illness cover

*       Cash Plan - claim for flu jab, health screening, optical and dental plus a range of wellbeing and health services

*       Employee Assistance Programme

*       Professional subscriptions

*       Free parking or travel season ticket loan depending on your office location

*       Cycle to work scheme

*       Discounts at leading retailers

*       Volunteering leave

*       Recruitment referral scheme

*       Gifts at key lifestyle and career milestones

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