We are currently looking for a Trainee HR Administrator to join our HR team in our Southampton office.
The successful candidate will have day to day responsibility for firm-wide administration activity associated with a busy HR department. This includes file maintenance, pre-employment checks and employee life-cycle administration, working with highly confidential information and dealing with a wide range of enquiries. The Trainee HR Administrator must be interested in the HR profession with a willingness to learn, organised and good written and verbal communication skills.
You will spend one day a week at college studying a Level 3 HR Support Apprenticeship.
Salary on offer for this role is £15,000.
Key responsibilities
- Deal with general correspondence relating to all HR matters
- Drafting offer paperwork and contractual change letters
- Ensure all employee data is processed in accordance with GDPR and Information Security
- Respond to general queries quickly and confidently, asking for guidance when necessary
- Record planned and unplanned absence on the HR Information System
- Produce regular management information reports
- Ensure all employee files are up to date
- Produce weekly induction programme schedules for all new joiners
- Assist with production of the weekly Starters, Movers, Leavers list and liaise with other BSS functions about arrangements for new joiners/leavers
- Support specialist areas of the HR team when required
- Corresponding with leavers sending payslips and P45s
- Sending Flowers, Baby Gifts, Recognition Awards and Long Service Awards
Skills/ Experience Required
- Good spread of GCSEs (4-9) including English and Maths
- Excellent organisational skills are essential
- Ability to work as part of a team and use own initiative
- Confidentiality and discretion are fundamental
- Good writing and IT skills
- Accuracy and attention to detail
- Flexible attitude and strong work ethic
- Capable of managing a varied and demanding workload
- Proactive and positive 'can do' attitude
- Willingness to learn and improve
- Confident communicating in an office environment and over the telephone
The interview process will start as soon as suitable candidates have been identified. We will notify you in advance if you are required to carry out a drafting exercise/skills test as part of the interview process.