We are looking for an Apprentice Trainee Legal Support Assistant to join our Commercial Litigation/Insolvency teams in our Cardiff office to support both teams with a broad range of administrative and operational tasks.
This is an 18 month fixed term contract with the potential to become permanent.
The successful applicant will spend one day a week at college studying a Business Administration Level 3 Apprenticeship. The other four days will be office based.
Typical Workload
The role will be providing administrative support to assigned fee earners. This will include:
- First point of contact for clients and 3rd parties
- Initial telephone calls with potential new clients, including taking details regarding the nature of the enquiry
- Prompt administration of file opening tasks including: obtaining Anti-Money Laundering and ID Verifications from clients, drafting Engagement Letters for fee earners and setting up e-filing folders
- Organisation of documents including printing and filing, scanning and saving to e-files
- Dealing with incoming and out-going post
- Creating, printing and dispatching bundles
- General accounts administration and monthly billing responsibilities
- Closing files and archiving e-files and papers
- Completing expense forms for fee earners
- Collating, analysing and reporting of data as required by fee earners/clients
- Conference and meeting arrangements
- Other ad hoc duties as required by fee earners
Skills / Experience Required
- Good spread of GCSEs (A-C) including English and Maths
- Highly organised, accurate and strong attention to detail
- Adaptable, flexible and able to multi-task
- Enjoys taking responsibility and using own initiative
- Strong IT skills and aptitude and able to adapt to new technologies and systems
- Excellent communication skills are essential
- Capable of managing a varied and demanding workload
- Collegiate and team-playing approach
- Enthusiastic and committed
- Ability to engage fully with clients and other professional and organisational contacts to provide an excellent service
The interview process will start as soon as suitable candidates have been identified.